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Rules and Guidelines for Learning Commons Users

The Learning Commons is a campus hub for student-centered learning activities.  It is NOT open to the public.  The Security Guards may require individuals entering the Learning Commons to show their university cards for identification purpose.

Inside the Learning Commons, users must exhibit respectable behavior, and must not jeopardize the rights of other users of the facility.  While interactions and group discussions are encouraged, such activities should be carried out in a manner as not to cause undue disturbance to other users.  The following is a list of Rules and Guidelines which users of the Learning Commons must observe -

Animals

 
Animals and pets, except service animals assisting disabled persons, are not allowed in the Learning Commons.
 
Cell phone


 
Please set cell phones, pagers, and other electronic devices to silent or vibrate mode in areas designated as Quiet Zone. Keep your voice down when using cell phones.
 
Children
 
 
 
Children under the age of 17 other than HKU students must be accompanied by and under the supervision of an adult at all times, adults are responsible for the behavior of accompanying children.
 
Closing time
 
 
Users are expected to cooperate with staff on duty and leave the Learning Commons when closing time is announced. 
 
Clothing

 
Users must wear appropriate attire at all times when inside the Learning Commons.
 
Control of Study Spaces Hogging
 
Hogging space with personal or any other belongings is not permitted.
Personal items left unattended for 30 minutes or longer may be removed by Security Officers as Lost and Found items to make the occupied space available to others.
 
Students found to be hogging spaces and blocking them for use by others risk losing their rights of access to the Learning Commons.  
 
Learning Commons staff regularly check unattended belongings and will report unattended personal items to Security Officers for removal.
 
Food and Beverages





 
Please help us to achieve the goals of preservation, cleanliness and safety by observing the following policies:
 
  • Alcoholic beverages must not be brought into the Learning Commons.
  • Food and beverages are allowed only in areas designated by signage.
  • Hot food is not allowed in the Learning Commons.

Gambling

Gambling is strictly prohibited at all times in the Learning Commons.
 
Lost and Found

 
Lost and Found items are kept at the Service Counters; and will be passed to the University’s Security Office at 04:00 pm from Monday to Friday.
 
Personal Property


 
Users are responsible for their personal property at all times and should never leave personal belongings unattended. Thefts of laptops, purses, phones, backpacks, jackets, etc. may occur.   (See notes regarding the control of study spaces hogging)
Posters

 
Posting of posters inside the Learning Commons is strictly forbidden unless prior approval has been given by management of the Learning Commons.
 
Quick Access Corner


 
The Quick Access Corner consists of a number of PCs which can only be used for a short amount of time (20 minutes and 1 hour) this is to ensure that PCs are continuously available to students during busy periods.  Multiple “Log-ins” from the same account to use the PCs for longer are not allowed.
 
Quiet Zones and Quiet Study Rooms
 
Please be quiet, and turn your mobile phones into silent or vibrate mode, in areas designated as Quiet Zone.
Talking and telephone use is not allowed in the Quiet Study Rooms.
 
Smoking
 
Smoking is prohibited in the University campus.
 
Soliciting




 
In order to respect the privacy, security and comfort of all Learning Commons users, soliciting is not permitted unless prior approval from Learning Commons management has been obtained. This applies to requesting of money, services, favors, goods, opinions and signatures; petitioning; interviewing; and selling of any products or services.
 
Study Rooms












 
Study rooms are for academic purposes, such as group works, of groups of three (3) or more.  Prior booking is necessary to secure the use of the rooms.
Each person can book up to 4 sessions per day. For large study rooms, 2 names are required. Duration for each session is 30 minutes. All current staff and students are eligible to book a study room.
Safety






















 
Evacuation Procedures
When you hear a fire alarm or voice announcement, or notice flashing of ceiling/wall mounted red lights, follow the following -
  • Stop what you are doing immediately.
  • Leave the Learning Commons building quickly and calmly by the nearest emergency exit. 
  • Do not use the lift.
  • Stay away from the building, and do not re-enter the building until the “all-clear” has been announced.
Users with Disabilities
If you believe you would have difficulty using the stairs in case of a fire or other emergency, please make yourself known to the staff at the Service Counters (during office hours) or security guards (after office hours) when you enter the Learning Commons. The duty staff will keep a record of your presence in the Learning Commons. Please notify the duty staff when you leave.
 
First Aid
If there is an accident in the Learning Commons, report the case to the patrolling security guards or the duty staff at the Service Counters immediately, or call 3917 2882 (24-hour hotline of the Security Office) or 999 (Police emergence call centre) as appropriate.
Use of IT facilities
 
The policies and guidelines governing the use of IT facilities are at http://www.its.hku.hk/about/policies.
 
Visitors





 
Individual visitors to the Learning Commons must be accompanied by a staff or a student of the University.  
 
Visiting by groups of more than THREE must be arranged at least 1 working day in advance with duty staff at the Service Counters.
 
Unaccompanied visitors will not be given access to the Learning Commons.
 
Communal PCs All communal PCs in Learning Commons will be automatically logged off after idling for 30 minutes and all files saved in the PC will be DELETED upon logoff/shutdown.